Sell HVAC Data
To the owner of a 25-technician HVAC company,
AI companies are now paying established businesses for the records they already keep. Not your customer list: the working history of the trade. Years of service tickets, dispatch notes, estimates and equipment records show how real jobs get diagnosed, priced and closed, and that is the material the models are short of.
In 2026 The Information put a number on it for this trade: roughly $150,000 per HVAC firm, with data labeling startups such as micro1 doing the paying. Published ranges go further: micro1 advertises $100K to $3M+, and Nyne puts its typical partnership at $100K and up. Advertised ranges, not offers.
You keep the business and you keep the data. What a buyer licenses is a de-identified copy. Customer names, addresses and card numbers stay out, and micro1's page says the underlying data remains the company's.
If you want to know which buyers would look at a company your size, answer a few questions below. We line your answers up against each buyer's printed entry rules, the way you would check a unit against a spec sheet, and write back with the names that pass. Nothing goes to anyone until you say so.
Yours,
Sell HVAC Data
Introductions to AI data buyers, for HVAC contractors
What in an HVAC business is data?
Most of it is already in your field service software. The longer the history and the more consistent the notes, the more it is worth to a buyer.
- Service histories
- Every visit on every system: the complaint as the customer gave it, what the technician found, what was done, parts used, and whether the same unit came back in 30 days.Job history and work order notes in your field service software
- Dispatch notes
- How calls were triaged and routed: priority, skill match, drive time, reschedules and the notes the dispatcher left for the tech.Dispatch board, schedule history, call booking notes
- Estimates and proposals
- Good, better, best options, line items, what was sold and what was declined. This is the closest thing a buyer gets to how pricing decisions are made in the field.Estimate and proposal modules, pricebook history
- Equipment records
- Make, model, tonnage, install date, refrigerant type, warranty status and the service trail against each piece of equipment.Equipment or asset records attached to each location
- Call logs
- Inbound call reasons, booking outcomes and CSR notes. The log of what was asked and what was booked, as opposed to the audio itself.Phone system exports and booking records
- Maintenance agreements
- Plan types, visit schedules, renewals and lapses: years of evidence about which customers stay and why.Membership or agreement modules
- Procedures and checklists
- Your own startup and tune-up checklists, training guides and office procedures, written by people who do the work.Shared drives, binders, training folders
What stays out of any deal?
A buyer is paying for patterns in the work. None of the following helps with that, and all of it carries risk for you.
- Customer names, street addresses, phone numbers and email addresses. Buyers want the job, not the person.
- Payment card numbers, bank details and anything from customer financing paperwork.
- Technicians’ personal files: pay, reviews, licenses, background checks.
- Call audio and photos of the inside of customers’ homes, unless a buyer asks for them separately and you have the consent to share them.
- Drawings, submittals and project documents that belong to a building owner or general contractor under your contract.
How does a deal with a buyer run?
- A screening call. The buyer asks about headcount, years in business, which software you run and roughly how many jobs a year go through it. Most publish a size floor, so this part is quick.
- Scoping. You agree which records are in, which years, and which are out. Labelbox Prism, for one, scopes for free and without obligation, then gives a first valuation.
- De-identification. Personal details come out before anything is shared. Scale AI does this on your own systems and wants sign-off on every package; micro1 lets you look over sample records after its own cleanup.
- The agreement. A license sets what the buyer may do with the copy, whether it is exclusive, and how acceptance works. Have your own lawyer read it.
- Transfer and payment. Data is delivered under the agreement and accepted. micro1's page promises full payment inside 30 days of acceptance; the others give no timing.
Which buyers take HVAC records, and on what terms?
Four put enough detail on their own sites to line up side by side. The full comparison adds privacy, payment timing, ownership and a dated changelog.
Last checked against each buyer's own page: .
| Buyer | Smallest company | Published pay | Records that fit an HVAC company |
|---|---|---|---|
| Nyne | At least 20 full-time U.S. W-2 employees | Typically $100K and up, by type and volume of data | Service histories, jobs, dispatch and calendars, plus invoices, estimates, AP/AR and transaction history from QuickBooks, Xero or NetSuite, and CRM records |
| micro1 | 30+ full-time employees | Three published tiers: $100K–$500K, $500K–$3M for large operational sets, and $3M+ for highly unique data | Operations records, SOPs and process documentation, support records, sales and CRM records, finance records |
| Scale AI | Prefers 40 or more employees; smaller firms judged one at a time | $10K to $1M+ a partnership, rising with how often you deliver; Scale calls the range illustrative, with no guarantee | Structured records and data warehouse tables, email threads, calendar events, CRM and ERP records, support records |
| Labelbox Prism | No size rule published | About $50K for a small targeted set; $1M+ for the biggest enterprise deals | Customer support histories over long periods, favoring busy consumer-facing companies |
A note on money: micro1 and Scale AI both reward the person who introduces a company that later signs, so we could be paid by either if you sign. The order of this list and our description of each buyer are the same either way.
Sell HVAC Data stands apart from every company named here: none of them owns it, funds it or vouches for it.
What is it worth?
Nobody publishes a price per service ticket. What buyers do publish is who they will talk to and the range they pay a company, so the useful first question is which of those ranges you qualify for. Headcount decides most of it: 20 W-2 employees opens Nyne, 30 full-time opens micro1, and 40 is where Scale AI prefers to start.
The only figure in print for HVAC firms in particular is a reported one: about $150,000, according to The Information in 2026. Treat it as one data point, not a rate.
Work out which published tiers fit your company. Every figure in it is a buyer's own advertised range, not a bid for your records.
What could go wrong?
Three things catch owners out. The first is ownership: a license can only cover records that are yours, or that you hold the right to license. Records you keep for a commercial client, or project documents a general contractor or building owner owns under the contract, are not yours to sell unless the contract says so.
The second is your software agreement. Some field service subscriptions limit bulk exports, automated extraction, or what you may do with data once exported. Read it before you promise a buyer anything.
The third is your customers. Every buyer listed here de-identifies, but you should still strip customer names, addresses and payment details yourself before anything leaves the building. If a deal needs anything personal, the contract and the law have to allow it. Have your own lawyer read any agreement, and remember that an estimate is not an offer.
Pages this is checked against
- Nyne: Sell company data; opened for this HVAC guide on 7 Nov 2026
- micro1: Company data partnerships; opened for this HVAC guide on 7 Nov 2026
- Scale AI: Data Partnership; opened for this HVAC guide on 7 Nov 2026
- Labelbox: Prism; opened for this HVAC guide on 7 Nov 2026
- micro1: Company referral terms; opened for this HVAC guide on 7 Nov 2026
- The Information: Stephanie Palazzolo on data labeling startups paying HVAC firms (2026 report, day and month not visible); opened for this HVAC guide on 7 Nov 2026
Questions owners ask
- Can a 20-technician shop sell its data?
- Possibly. The lowest published floor is Nyne’s, at 20 full-time W-2 staff on a U.S. payroll plus three years trading. Above that, micro1 wants 30 full-time and Scale AI likes to see 40. Full-time office staff on your payroll are employees too. See what it is worth for your size.
- Do I give up my customer list?
- No. The buyers listed here license de-identified records. Customer names, addresses and contact details should be removed before anything leaves your systems, and Scale AI says it does that work inside your environment.
- Who owns the data, me or my software company?
- Usually you, but read your subscription agreement before you sign anything. Some field service contracts limit bulk exports or what you may do with exported data. Our page on exporting from field service software covers what to check.
- How much do HVAC companies get paid?
- No buyer prints a price for HVAC records as such. Advertised company ranges begin near $10K at Scale AI and $100K at micro1 and Nyne. Treat them as ceilings to aim at, since signed licenses regularly come in under them.
- Is it one payment or ongoing?
- Both exist. micro1 promises the whole amount inside 30 days of acceptance. Labelbox Prism pays once at signing and then shares downstream revenue. At Scale AI, the more often you deliver, the more a partnership is worth.
- What does it cost me?
- Nothing. Our fee, when there is one, is paid by a buyer you have signed with. How this works sets out what we do and what we stay out of.